On this page, you will find

  • Your anonymity
  • How we protect your anonymity
  • How we use your survey responses
  • Frequently Asked Questions

Participation in the survey is voluntary. But remember, the PMS gives you a voice to provide feedback to build a better public sector.

This is your opportunity to tell senior managers what it is like to work in your organisation.

Your response will help shape important decisions in your organisation and the Victorian public sector.

VPSC strongly encourages you to take this opportunity to have your say about your workplace.

The survey should take around 20 to 30 minutes to complete.

Your anonymity

Your anonymity is a priority for VPSC. Responses from individual employees are kept confidential and strict rules are in place to safeguard this at every stage of the survey process.

VPSC understands that in order for you to participate in the survey, you must first feel confident that your responses will be kept anonymous.

How we protect your anonymity

There are several ways your anonymity is protected:

  • Individual responses are de-identified and kept confidential
    VPSC only receives de-identified data from ORIMA Research (an independent research organisation engaged to collect and process responses on its behalf). Your name, email and computer IP address cannot be collected or tracked by either VPSC or your organisation. Your responses cannot be traced back to you.
  • Individual responses will not be provided to your organisation.
  • Reports will not release results for groups with fewer than 10 responses.
    For example, if your workgroup has fewer than 10 responses from females, the report will not show the summarised views and opinions of this small group to avoid the potential of identification.
  • Free text comments are reported separately, with no workgroup identification.
    You have the opportunity to write comments at the end of the survey. These free text comments will be supplied to your organisation via a separate report and not broken down by division, branch and unit. Please take care not to include any words that may identify you in this section.

If you have any questions, please contact ORIMA Research on 1800 654 585 or email peoplematter@orima.com.

How we use your survey responses

VPSC is committed to responsible privacy practices and is subject to the Privacy and Data Protection Act 2014 and the Health Records Act 2001.

We produce a suite of reports for your organisation, that contain aggregated and summarised results.

Your organisation’s results will be benchmarked against other organisations.

Survey data may be used by VPSC and research partners, including public service departments and contracted service providers, to undertake research to benefit the public sector.  Such use of any data will be in accordance with the above mentioned Acts.  VPSC will only conduct analysis or release data where the identity of individuals is protected and cannot be reasonably ascertained.

 Frequently Asked Questions

Who runs the survey?

The survey is designed by the Victorian Public Sector Commission (VPSC) and run by both the VPSC and ORIMA Research (an independent research organisation engaged to collect and process responses on its behalf).

Is this survey anonymous?

Survey participant’s anonymity is a priority for VPSC. Responses from individual employees are kept confidential and strict rules are in place to safeguard this at every stage of the survey process. Please refer to our anonymity statement for further information.

Can my survey responses be traced back to me?
Will my details be stored in a database?

No. The VPSC only receives de-identified data from ORIMA Research. Your name, email and computer IP address cannot be collected or tracked by either the VPSC or your organisation. Your responses cannot be traced back to you.

Can I be easily identified if I belong to a small workgroup, or from my answers to the demographic questions (i.e. age, gender, salary, occupation type)?

No. To protect your anonymity, our reports only show summarised results for groups with 10 or more survey responses. For example, if your workgroup has fewer than 10 responses from females, the report will not show the summarised views and opinions of this small group to avoid the potential of identification.

If I submit free text comments, can I be identified?

You have the opportunity to write comments at the end of the survey. These free text comments will be supplied to your organisation via a separate report and not broken down by division, branch and unit. Please take care not to include any words that may identify you in this section.

Will my manager be able to read my comments?

Free text comments from the survey will be sent to your organisation’s head. Your organisation’s head will then decide whether to release the comments to anyone else, but will not be able to determine your division, branch or unit, unless you have specifically mentioned this within your free text comment.

Who will be able to see my responses?

VPSC only sends aggregated (combined) results to your organisation’s head, Human Resources Director (HRD) and survey coordinator. Individual responses are not provided. Your senior management team will then decide how the results are communicated to employees, and are encouraged by VPSC to do so.

Does my organisation receive a file with employee’s individual responses?

No. VPSC receives raw de-identified data from ORIMA Research but chooses to only send your organisation reports with aggregated data to further protect your anonymity . The survey data does not contain your name, email or computer IP address as this is not collected or tracked by either the VPSC or your organisation.

I have received an email with my name on it, have I been targeted to complete the survey?

All employees are sent an invitation to participate. Some organisations wish to send their employees a personalised email, greeting them by their first name, rather than sending out a generic email and survey link.

Records containing names and email addresses are only used for personalised survey invitations and are destroyed at the end of the survey period.

I followed the survey link in an invitation email that I received but the website says that the survey is closed. My organisation said that it would still be open, why can’t I complete the survey?

You may be getting this message because you have used a personalised survey link forwarded to you from another colleague. Personalised survey links cannot be used twice.  Please use the survey link within your invitation email sent by peoplematter@orima.com. If you still have trouble accessing the survey please contact the People Matter Survey Hotline on 1800 654 585 who will provide you with a new link.

I am trying to return to my incomplete survey but must provide a password to proceed. Can I recover the password if I have forgotten it?

Please note the automatically generated password obtained when accessing your survey link.  This will allow you  to re-continue the survey at a later time if you are unable to complete the survey in one session. The password cannot be recovered,  but you can still access the generic link again to start a new survey. Please contact the People Matter Survey Hotline on 1800 654 585 if you require further assistance with accessing the survey.

For further information please contact the People Matter Survey Hotline at ORIMA 1800 654 585.