This document is part of the Victorian Public Service executive employment resource.

Application questions Answers
What does it involve? A meeting with managerial peers facilitated by a neutral expert (typically an HR representative) where every individual direct report’s performance rating is assessed.
What is discussed?

Initial performance ratings.

Quality of evidence provided by manager.

Any feedback from other managers.

Agreement on final ratings based on discussion.

When should the meeting be held? At the end of the performance year.
How long is a typical discussion? Approximately 90 minutes to 2 hours depending on the size of the employee population to be discussed.
How do we record the output of the discussion? The facilitator documents any changes or outcomes to ratings and shares the notes from the meeting with the managers who can add/modify as necessary.
When do I communicate the performance rating to my direct report(s)? After completion of the assessment process across the organisation, you may communicate the performance rating to your team.