The Victorian Public Sector Commission has issued guidelines for the Victorian public sector on giving and receiving gifts, benefits and hospitality.

The policy guide includes, in particular, minimum accountabilities for managing gifts, benefits and hospitality. These minimum accountabilities are binding under Instruction 3.4.11 of the Instructions supporting the Standing Directions of the Minister for Finance 2016.

The policy guide and supporting resources aid implementation of the minimum accountabilities. The resources also highlight the importance of considering conflicts of interest and reputational risks when giving or receiving gifts, benefits or hospitality.

Each public sector organisation is expected to publish a register of all declarable gifts, benefits and hospitality on its website for the current and previous financial year.

Guidance material

VPSC has developed a range of tools and resources to assist public officials and their employers to meet the minimum accountabilities.

For employers, this includes:

  • a model gifts, benefits and hospitality policy, incorporating the minimum accountabilities; and
  • a model gifts, benefits and hospitality declaration form and register.

For employees, this includes the gifts, benefits and hospitality flow chart.

The gifts, benefits and hospitality resource suite consists of:

This resource suite contains:

Available formats

VPSC Circular 2018-01: Gifts, Benefits and Hospitality

The Circular explains the updates to the policy guide including changes to accepting, recording and reporting offers of gifts, benefits and hospitality. The changes come into effect on 1 July 2018.

Gifts, benefit and hospitality policy guide (formerly framework)

The guide sets the minimum accountabilities for managing gifts, benefits and hospitality. It also provides guidance for Victorian public sector organisations and public officials (including employees).

Gifts, benefit and hospitality flow chart

The flow chart provides a summary of the decision making process to follow when employees are offered a gift, benefit or hospitality.

The flow chart is available as a PDF.  If you have difficulties downloading this document, or require an accessible version, please contact VPSC.

Download PDF 0.48MB 1 page

Gifts, benefits and hospitality minimum accountabilities

This provides the minimum accountabilities, as set out in the policy guide.

Model gifts, benefits and hospitality policy

Public sector organisations can use this model gifts, benefits and hospitality policy, adding elements as necessary to address specific risks. The model policy incorporates the minimum accountabilities.

Download DOCX 0.07MB 11 pages

Model gifts, benefits and hospitality declaration form

Public sector organisations may use this declaration form for declaring gifts, benefits and hospitality.

Download DOCX 0.03MB 3 pages

Model gifts, benefits and hospitality register

Public sector organisations may use this register to record and publish declarable gifts, benefits and hospitality.

Download XLSX 0.02MB

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