If you work for the Victorian Public Service, these policies apply to you and your organisation.

Before you use these policies

The new Victorian Public Service Enterprise Agreement 2020 came into effect on 9 October 2020. It replaced the 2016 Agreement.

This means what the Agreement entitled you to in 2016 may have changed in 2020.

We’re working with Industrial Relations Victoria to update these policies.

While we do this, check with your HR team on what’s changed in the 2020 Agreement when you use these policies.

How to use these policies

These policies help you interpret the Victorian Public Service Enterprise Agreement 2016. But they’re not legally binding.

Read these policies in-line with what’s in the 2016 Agreement.

The Victorian Public Service Enterprise Agreement is the ultimate decider on what you’re entitled to.

If there’s a conflict with your organisation’s policy

Your organisation’s policies only apply when there’s no common policy.

These policies take precedence over your organisation’s policy.

But your organisation can offer more generous entitlements than what’s in the 2020 Agreement.

Check your intranet or speak with your HR team to find out more.

If you have questions

Victorian Public Service employees

Speak with your HR team about how to use these policies in your context.

Victorian Public Service employers

Speak with the HR team or your Industrial Relations Victoria contact at your portfolio department for help on how to use these policies.

If they can’t help you, email Industrial Relations Victoria at irv.info@dpc.vic.gov.au

This resource suite contains:

Available formats

Abandonment of Employment

This policy provides guidance in relation to clause 16.4 of the VPS Agreement which outlines the circumstances in which an Employee may be considered to have abandoned their employment.

Download DOCX 0.05MB 6 pages

Annual Leave

This policy provides guidance in relation to clause 41 of the VPS Agreement which outlines an Employee’s (other than a casual employee’s) entitlement to paid annual leave.

Download PDF 0.20MB (10 pages)

Cashing out of Annual Leave

This policy provides guidance in relation to clause 42 of the VPS Agreement which outlines the circumstances in which an Employee may request to have their annual leave entitlement cashed out and the circumstances in which the Employer may approve that request.

Download PDF 0.11MB (4 pages)

Christmas Closedown

This policy provides guidance in relation to clause 38 of the VPS Agreement which outlines the circumstances in which the Employer may affect a closedown between the first working day after Christmas Day to the first working day after New Year’s Day by facilitating Employee leave arrangements.

Download PDF 0.13MB (5 pages)

Compassionate Leave

This policy provides guidance in relation to clause 50 of the VPS Agreement which outlines an Employee’s entitlement to paid and/or unpaid Compassionate leave in cases of illness or injury to immediate family or household members.

Download PDF 0.14MB (6 pages)

Cultural and Ceremonial Leave

This policy provides guidance in relation to clause 53 of the VPS Agreement which outlines the circumstances in which an Employee of Aboriginal or Torres Strait Islander descent may apply for cultural and ceremonial leave.

Download PDF 0.13MB (5 pages)

Defence Reserve Leave

This policy provides guidance in relation to clause 56 of the VPS Agreement which outlines the circumstances in which an Employee may be granted leave and top up pay to facilitate their participation in Defence Reserve activities. The policy also provides guidance in relation to employees who may have access to a more generous preserved entitlement.

Download PDF 0.13MB (5 pages)

Employment Categories and Secure Employment

This policy provides guidance in relation to clause 15 of the VPS Agreement which outlines the categories of employment in which an Employee may be engaged and the obligations on Employers to preference ongoing forms of employment over casual and fixed term arrangements wherever possible.

Download PDF 0.17MB (8 pages)

Family Violence Leave

This policy provides guidance in relation to clause 48 of the VPS Agreement which outlines the range of workplace supports available to Employees who are experiencing family violence, including access to up to 20 days paid leave.

Download DOCX 0.07MB 15 pages

Home-based Work

This policy provides guidance in relation to clause 18 of the VPS Agreement which outlines the circumstances in which an Employee may request home-based work arrangements and the circumstances in which the Employer may approve that request.

Download PDF 0.12MB (5 pages)

Jury Service

This policy provides guidance in relation to clause 57 of the VPS Agreement which outlines an Employee’s entitlement to leave with pay for the purpose of jury service.

Download PDF 0.11MB (4 pages)

Leave for Blood Donations

This policy provides guidance in relation to clause 58 of the VPS Agreement which outlines an Employee’s entitlement to leave with pay for the purpose of making a blood donation.

Download PDF 0.09MB (3 pages)

Leave to Attend a Rehabilitation Program

This policy provides guidance in relation to clause 52 of the VPS Agreement which outlines the circumstances in which an Employee (other than a casual employee) may request leave to undertake rehabilitation for addiction.

Download PDF 0.11MB (4 pages)

Leave to Engage in Voluntary Community Activities

This policy provides guidance in relation to clause 60 of the VPS Agreement which outlines the circumstances in which an Employee may request leave to fulfil their official functions for a Municipal Council or community organisation.

Download DOCX 0.05MB (4 pages)

Leave to Engage in Voluntary Emergency Activities

This policy provides guidance in relation to clause 59 of the VPS Agreement which outlines the circumstances in which an Employee may request leave to engage in a voluntary emergency management activity with a recognised emergency management body.

Download PDF 0.16MB (7 pages)

Leave Without Pay

This policy provides guidance in relation to clause 63 of the VPS Agreement which outlines that an Employee may request leave without pay (LWOP) for any purpose and that the Employer may grant that request on a case by case basis.

Download PDF 0.12MB (5 pages)

Long Service Leave

This policy provides guidance in relation to clause 54 of the VPS Agreement which outlines an Employee’s entitlement to Long Service Leave.

Download DOCX 0.06MB (13 pages)

Management of Misconduct

This policy provides guidance in relation to clause 21 of the VPS Agreement which outlines the process for managing misconduct, or allegations of misconduct, by Employees.

Download DOCX 0.07MB 18 pages

Management of Unsatisfactory Work Performance

This policy provides guidance in relation to clause 20 of the VPS Agreement which outlines the process for managing unsatisfactory work performance by Employees.

Download DOCX 0.06MB 13 pages

Movement between Value Ranges

This policy provides guidance in relation to clause 23.4 of the VPS Agreement which outlines the process for conducting a job resizing review which may lead to resizing of a job from one value range to another value range within the same VPS Grade.

Download DOCX 0.05MB 5 pages

Occupational Health and Safety and Rehabilitation

This policy provides guidance in relation to clause 65 of the VPS Agreement which outlines the Employer’s obligations and key responsibilities under the Occupational Health and Safety Act 2004 (Vic) and the Agreement.

Download PDF 0.19MB (9 pages)

Parental Leave

This policy provides guidance in relation to clause 51 of the VPS Agreement which outlines an Employee’s entitlement to parental leave associated with the birth or adoption of a child.

Version 1.1 effective 1 January 2019.

Download PDF 0.56MB (20 pages)

Participation in Sporting Events

This policy provides guidance in relation to clause 61 of the VPS Agreement which outlines the circumstances in which an Employee may request leave to participate or officiate in a non-professional state, national or international sporting event.

Download DOCX 0.05MB (3 pages)

Personal / Carer's Leave

This policy provides guidance in relation to clause 47 of the VPS Agreement which outlines the circumstances in which an Employee is entitled to be absent from the workplace because of illness, injury or unexpected emergency and the notice and evidence required to access that entitlement.

Download PDF 0.21MB (10 pages)

Probation

This policy provides guidance in relation to clause 15.4 of the VPS Agreement which sets out the probationary period and the process for managing VPS Employees during their probationary period.

Download PDF 0.12MB (5 pages)

Purchased Leave

This policy provides guidance in relation to clause 43 of the VPS Agreement which outlines the circumstances in which an Employee may request to purchase additional weeks of leave.

Download PDF 0.15MB (5 pages)

Redeployment

This policy provides guidance in relation to the Victorian Government’s Victorian Public Service Redeployment Policy contained in the Public Sector Industrial Relations Policies 2015, which gives effect to clause 19 and the Schedule A of the VPS Agreement.

Download DOCX 0.06MB 9 pages

Reimbursement of Expenses

This policy provides guidance in relation to clause 32 of the VPS Agreement which outlines the circumstances in which an Employee may seek reimbursement of reasonable out of pocket expenses incurred in the course of their duties.

Download PDF 0.31MB (12 pages)

Review of Actions

This policy outlines how Employees may apply to their Employer for an initial review of an employment related action that directly concerns them and that they consider to be inconsistent with the Public Administration Act 2004 or the Employment Standards.

Download DOCX 0.05MB 6 pages

Right to Request Flexible Working Arrangements

This policy provides guidance in relation to clause 9 of the VPS Agreement which outlines the circumstances in which an Employee has a protected right to request flexible working arrangements and the circumstance in which the Employer may approve that request.

Download PDF 0.17MB (8 pages)

Study Leave

This policy provides guidance in relation to clause 62 of the VPS Agreement which outlines the circumstances in which an Employee may request paid leave to undertake an accredited course of study and the circumstances in which the Employer may approve that request.

Download PDF 0.16MB (3 pages)

Use of Technology

This policy summarises the legal obligations and provides guiding principles for the provision, maintenance and use of information technology and communications technology resources and should be read in conjunction with Employer specific policies.

Download DOCX 0.06MB 7 pages