More details about these policies can be found on the VPS Enterprise Agreement common policies page.

The common policies facilitate consistent interpretation of key provisions in the Victorian Public Service Enterprise Agreement 2016 (“VPS Agreement”). They apply to VPS employers and employees across departments and agencies covered by the VPS Agreement.

Using the policies

Always read the common policies in conjunction with relevant provisions in the VPS Agreement. The common policies provide useful guidance about the interpretation and application of the VPS Agreement, however they are not legally binding. The VPS Agreement is the ultimate determining factor as to an employee’s eligibility for a particular entitlement.

Where there is inconsistency between a department’s or agency’s internal policy and the common policy, the common policy takes precedence. Departments and agencies can still offer more generous benefits to employees, above what is required by the VPS Agreement and the common policies.

Internal policies only apply where there is no common policy in relation to a particular matter. Employees should refer to their department or agency intranet for any matters not covered by common policies on vpsc.vic.gov.au. Intranets also provide information about procedural requirements, forms and approval delegations.

Assistance and advice

For VPS Employees

Contact the Human Resources or People and Culture Unit (or equivalent) at your department or agency for further information about the common policies.

Industrial Relations Victoria cannot provide advice to employees on the interpretation or application of the VPS Agreement as it pertains to their individual circumstances. This includes requests for assistance to resolve a dispute with an employer.

For VPS Employers

Staff of portfolio agencies who work in Human Resources or People and Culture (or equivalent) should in the first instance contact their portfolio department for assistance with the application or interpretation of the common policies.

Where queries are unable to be resolved, the Human Resources or People and Culture Unit staff of departments and agencies should seek advice from Industrial Relations Victoria via email at irv.info@ecodev.vic.gov.au or by phone directly to their portfolio’s nominated Industrial Relations Victoria contact.

This resource suite contains:

Available formats

Annual Leave

This policy provides guidance in relation to clause 41 of the VPS Agreement which outlines an Employee’s (other than a casual employee’s) entitlement to paid annual leave.

Download PDF 0.20MB (10 pages)

Cashing out of Annual Leave

This policy provides guidance in relation to clause 42 of the VPS Agreement which outlines the circumstances in which an Employee may request to have their annual leave entitlement cashed out and the circumstances in which the Employer may approve that request.

Download PDF 0.11MB (4 pages)

Christmas Closedown

This policy provides guidance in relation to clause 38 of the VPS Agreement which outlines the circumstances in which the Employer may affect a closedown between the first working day after Christmas Day to the first working day after New Year’s Day by facilitating Employee leave arrangements.

Download PDF 0.13MB (5 pages)

Compassionate Leave

This policy provides guidance in relation to clause 50 of the VPS Agreement which outlines an Employee’s entitlement to paid and/or unpaid Compassionate leave in cases of illness or injury to immediate family or household members.

Download PDF 0.14MB (6 pages)

Cultural and Ceremonial Leave

This policy provides guidance in relation to clause 53 of the VPS Agreement which outlines the circumstances in which an Employee of Aboriginal or Torres Strait Islander descent may apply for cultural and ceremonial leave.

Download PDF 0.13MB (5 pages)

Defence Reserve Leave

This policy provides guidance in relation to clause 56 of the VPS Agreement which outlines the circumstances in which an Employee may be granted leave and top up pay to facilitate their participation in Defence Reserve activities. The policy also provides guidance in relation to employees who may have access to a more generous preserved entitlement.

Download PDF 0.13MB (5 pages)

Employment Categories and Secure Employment

This policy provides guidance in relation to clause 15 of the VPS Agreement which outlines the categories of employment in which an Employee may be engaged and the obligations on Employers to preference ongoing forms of employment over casual and fixed term arrangements wherever possible.

Download PDF 0.17MB (8 pages)

Home Based Work

This policy provides guidance in relation to clause 18 of the VPS Agreement which outlines the circumstances in which an Employee may request home based work arrangements and the circumstances in which the Employer may approve that request.

Download PDF 0.12MB (5 pages)

Jury Service

This policy provides guidance in relation to clause 57 of the VPS Agreement which outlines an Employee’s entitlement to leave with pay for the purpose of jury service.

Download PDF 0.11MB (4 pages)

Leave for Blood Donations

This policy provides guidance in relation to clause 58 of the VPS Agreement which outlines an Employee’s entitlement to leave with pay for the purpose of making a blood donation.

Download PDF 0.09MB (3 pages)

Leave to Attend a Rehabilitation Program

This policy provides guidance in relation to clause 52 of the VPS Agreement which outlines the circumstances in which an Employee (other than a casual employee) may request leave to undertake rehabilitation for addiction.

Download PDF 0.11MB (4 pages)

Leave to Engage in Voluntary Community Activities

This policy provides guidance in relation to clause 60 of the VPS Agreement which outlines the circumstances in which an Employee may request leave to fulfil their official functions for a Municipal Council or community organisation.

Download DOCX 0.06MB (4 pages)

Leave to Engage in Voluntary Emergency Activities

This policy provides guidance in relation to clause 59 of the VPS Agreement which outlines the circumstances in which an Employee may request leave to engage in a voluntary emergency management activity with a recognised emergency management body.

Download PDF 0.16MB (7 pages)

Leave Without Pay

This policy provides guidance in relation to clause 63 of the VPS Agreement which outlines that an Employee may request leave without pay (LWOP) for any purpose and that the Employer may grant that request on a case by case basis.

Download PDF 0.12MB (5 pages)

Long Service Leave

This policy provides guidance in relation to clause 54 of the VPS Agreement which outlines an Employee’s entitlement to Long Service Leave.

Download PDF 0.26MB (12 pages)

Occupational Health and Safety and Rehabilitation

This policy provides guidance in relation to clause 65 of the VPS Agreement which outlines the Employer’s obligations and key responsibilities under the Occupational Health and Safety Act 2004 (Vic) and the Agreement.

Download PDF 0.19MB (9 pages)

Parental Leave

This policy provides guidance in relation to clause 51 of the VPS Agreement which outlines an Employee’s entitlement to parental leave associated with the birth or adoption of a child.

Download PDF 0.36MB (19 pages)

Participation in Sporting Events

This policy provides guidance in relation to clause 61 of the VPS Agreement which outlines the circumstances in which an Employee may request leave to participate or officiate in a non-professional state, national or international sporting event.

Download PDF 0.10MB (3 pages)

Personal / Carer's Leave

This policy provides guidance in relation to clause 47 of the VPS Agreement which outlines the circumstances in which an Employee is entitled to be absent from the workplace because of illness, injury or unexpected emergency and the notice and evidence required to access that entitlement.

Download PDF 0.21MB (10 pages)

Probation

This policy provides guidance in relation to clause 15.4 of the VPS Agreement which sets out the probationary period and the process for managing VPS Employees during their probationary period.

Download PDF 0.12MB (5 pages)

Purchased Leave

This policy provides guidance in relation to clause 43 of the VPS Agreement which outlines the circumstances in which an Employee may request to purchase additional weeks of leave.

Download PDF 0.15MB (5 pages)

Reimbursement of Expenses

This policy provides guidance in relation to clause 32 of the VPS Agreement which outlines the circumstances in which an Employee may seek reimbursement of reasonable out of pocket expenses incurred in the course of their duties.

Download PDF 0.31MB (12 pages)

Right to Request Flexible Working Arrangements

This policy provides guidance in relation to clause 9 of the VPS Agreement which outlines the circumstances in which an Employee has a protected right to request flexible working arrangements and the circumstance in which the Employer may approve that request.

Download PDF 0.17MB (8 pages)

Study Leave

This policy provides guidance in relation to clause 62 of the VPS Agreement which outlines the circumstances in which an Employee may request paid leave to undertake an accredited course of study and the circumstances in which the Employer may approve that request.

Download PDF 0.16MB (3 pages)

You may need to download Adobe Acrobat Reader to view some of the documents on this site. You can visit the Adobe internet site External link to download the software. Follow the icon links and instructions at this site on how to download and install the Acrobat software to your system.