How to treat information and administer your organisation’s policy
Your organisation must treat information and administer its policy in accordance with all relevant laws and other obligations, such as:
- the Privacy and Data Protection Act 2014 (Vic)
- the Public Records Act 1973 (Vic)
- the Charter of Human Rights and Responsibilities Act 2006 (Vic).
Include a collection notice on your organisation’s Declaration and management plan form and its DOPI form. The model forms we offer include collection notices.
Monitoring and evaluation
Regularly monitor and evaluate the effectiveness of your organisation’s:
- conflict of interest policy and processes
- preventative and management strategies – such as its guidance materials.
Example – monitoring as a second line of defence
Monitoring your organisation’s process for declaring conflicts of interest and its process for developing conflict of interest management plans can help to:
- identify opportunities for improvement
- gauge the effectiveness of the system
- detect non-compliance.
Audit and risk committee
Your organisation’s Risk and Audit Committee must ensure they receive a report from the organisation at least annually on its conflict of interest processes, including declaration, recording, management and quality control.
Checklist
The overview checklist at the start of this guide doubles a handy starting point for the evaluation process.