How to treat information and administer your organisation’s policy
Your organisation must treat information and administer its policy in accordance with all relevant laws and other obligations, such as:
- the Privacy and Data Protection Act 2014 (Vic)
- the Public Records Act 1973 (Vic)
- the Charter of Human Rights and Responsibilities Act 2006 (Vic).
Include a collection notice on your organisation’s Declaration and management plan form and its DOPI form. [The model forms we offer include collection notices] [linked].
Monitoring and evaluation
Regularly monitor and evaluate the effectiveness of your organisation’s:
- conflict of interest policy and processes
- preventative and management strategies – such as its guidance materials.
Example – monitoring as a second line of defence
Monitoring your organisation’s process for declaring conflicts of interest and its process for developing conflict of interest management plans can help to:
- identify opportunities for improvement
- gauge the effectiveness of the system
- detect non-compliance.
Audit and risk committee
Your organisation’s Risk and Audit Committee must ensure they receive a report from the organisation at least annually on its conflict of interest processes, including declaration, recording, management and quality control.
Checklist
The overview checklist [LINK] at the start of this guide doubles a handy starting point for the evaluation process.