We handle your personal information in accordance with the Privacy and Data Protection Act 2014 (Vic) (PDP Act), Public Records Act 1973 (Vic), Health Records Act 2001 (Vic) and other applicable legislation.
This Privacy Statement applies to information collected through the vpsc.vic.gov.au website (www.vpsc.vic.gov.au). For information about our broader collection, use, and disclosure of personal information, please email firstname.lastname@example.org
We may update this privacy statement from time to time. Any changes to this privacy statement will be published on this website.
What information do we collect?
There are 3 main ways that we may collect personal information from you:
1. Requests to provide information
In most circumstances, you will know if we are collecting personal information from you because you will be requested to provide it. For instance, if you submit a form to contact us through the website, or to subscribe to our newsletter, we will ask you to provide your name and email address.
2. Automatic collection through the website
Some personal information is automatically collected as a result of your visit to our website. This information is collected using software techniques such as web server log file analysis, cookies and web beacons.
3. Automatic collection by third party software vendors
We use some third party software that collects information about your interaction with our website.
When you visit our website, your web browser automatically sends certain information to these software providers.
This statement covers each of these instances of personal information collection in more detail below.
Requests to provide information
We may collect personal information that you choose to give us, or which may be required to access a particular service. This includes information collected via online forms to contact us or subscribe to receive newsletters.
The information you provide by contacting us is collected by August Pty Ltd and sent to VPSC via a php mail server. August Pty Ltd does not store the information. The VPSC uses the information to populate a client relationship management database on Salesforce, and this data is stored on a server in Japan. The emails are then deleted periodically. The information stored is used as a record of correspondence with stakeholders of the VPSC.
The information you provide by subscribing to our newsletter is collected by August Pty Ltd and sent to VPSC via a php mail server. August Pty Ltd does not store the information. The VPSC uses the information to populate a client relationship management database on Salesforce , and this data is stored on a server in Japan. The emails are then deleted. The information contained on this list is not used for any other purpose. You may unsubscribe from that list by email to email@example.com or by using the unsubscribe button in the text of one of the newsletters.
Automatic collection through the website
If you don’t want to have cookies placed on your computer, you can disable them using your web browser. You will need to customise each web browser you use to turn off cookie tracking.
If you opt out of using cookies, you will still have access to all the information and resources provided by this website, though some features may not work as expected.
Automatic collection by third party software vendors
This website uses several online tools to measure website use, which are provided by third party software vendors. We use these tools to help us make our site better.
We use software by third parties, including:
Some of the third-party software used by the website may handle or store the information that is collected outside Victoria. For further information on how these third party software vendors handle your personal information, please review their privacy policies. Personal information may be provided to third parties when accessing this website. Information that may be shared to third parties includes:
- network location and IP address
- the date and time of your visit to our website
- the types of web browser (e.g. Internet Explorer, Google Chrome, Safari) and operating system (e.g. Windows 10, Mac OS X etc.) you are using
- Referring site details (such as the URL that you came through to arrive at our website)
- Page visited and the time spent on each page
- Documents downloaded and search terms used
- The forms accessed on our website
- Information that you provide in forms submitted to our website
- Personal identifiable information
- Unique device identifier
- Cookies and data about which page you visited
- Device information, hardware model, operating system information, app version, app usage, debugging information, browser information
- Geo location information (if enabled by user)
- Unique user identifiers
Third party software vendors may alter how they collect and handle personal information at any time.
Use and disclosure
Use of web analytics data
We use web analytics data for statistical purposes, such as to analyse, measure, and report on data about our website traffic and visits. This information helps us understand general user trends at an aggregate level, and improve our website, content, and user experience.
We may also use this information for security audits to protect against threats from hackers or other security purposes.
We do not use this information to identify you or match it with any other personal information that we may collect from you, unless required to do so as part of an internal investigation or for a law enforcement-related purpose, in accordance with the PDP Act.
Your site visit data is collected under the authority of Information Privacy Principle 1.1 of the PDP Act for the purposes stated above.
Disclosure of web analytics data
Apart from the third party tools described in this Privacy Statement, we do not disclose your information to any other third parties without your consent, unless we are required or authorised to do so by law. In the event of an investigation into suspected unlawful or improper activity, a law enforcement or government agency may use its legal authority to inspect our web server’s records (e.g. in relation to hacking or abusive messages).
Can I opt out of the collection of web analytics data?
You cannot opt out of the automatic collection of information that is used for analytical purposes, however you may choose to disable cookies or delete any individual cookie. If you choose to disable cookies, the website may not function fully and your ability to browse, read, and download information contained on our website may be impaired. However, you may still access our services by contacting our office via other methods such as telephone, email, or mail.
You can enable a “Do Not Track” setting on your browser to help protect your privacy. When Do Not Track is turned on, your browser will send a Do Not Track request to the sites you visit, and to the third parties whose content is hosted on those sites. However, many websites will still collect and use your browsing data regardless of the Do Not Track Request. This depends on individual sites’ privacy practices. Sending a Do Not Track request does not guarantee privacy protection.
Instructions on how to enable the Do Not Track setting:
We use LinkedIn to communicate with the public about our work. We may collect any personal information that you provide us via the VPSC’s LinkedIn profile for the purposes of engaging and consulting with the public. Any personal information we collect via LinkedIn will be handled appropriately and in line with this privacy statement.
Links to external websites
This privacy statement does not apply to any external websites that are linked on the vpsc.vic.gov.au website.
A narrow bar containing the address of the external website will also appear at the bottom of your screen when hovering over a link to an external website.
We are not responsible for the privacy practices or content of external websites. When you visit other websites, we recommend you read the privacy statements or policies of these websites before providing personal information.
Security of your personal information
Under the PDP Act, we have a responsibility to protect your personal information. We take reasonable steps to make sure that your personal information is protected from misuse, loss, and unauthorised access, modification, or disclosure. Access to systems, applications, and the information that we collect is limited to authorised staff members only.
Further, any personal information that we collect and use for identifying user trends (for example, IP address) is aggregated and anonymised when generating reports.
Access and correction
You may request access to, or correction of, documents that contain your personal information which are in our possession. For information on how to make a request for access or correction, please contact us via the details below.
In some cases, requests for access or correction will be handled in accordance with the Freedom of Information Act 1982 (Vic).
For further information about this privacy statement or how we handle personal information, please contact us by email at firstname.lastname@example.org
For other information requests, see the Victorian Government’s Freedom of Information website
Privacy is regulated by the Office of the Victorian Information Commissioner.