The headcount is the number of people employed where each person is counted as one employee regardless of the number of hours engaged to work.
Full Time Equivalent (FTE)
FTE is a standard unit of measurement which is calculated by dividing the number of hours an employee is engaged to work by the number of hours a full time employee is engaged to work. The FTE for each employee is then totalled to give the FTE employee figure for the organisation.
The result is the number of full time employees that would be required to deliver the total number of hours the employees are employed to work. This enables comparison across organisations that may have different rates of full time employment.
This information shows how ongoing and fixed term employment has changed over the year.
Casual staff are excluded from recruitment and separation measures.
The number of staff employed in the year is the sum of all staff active as at the last full pay period in June plus all staff that separated in the year).
Staff employed in the year=Staff active at June+Staff who ceased employment in the year
This figure is used to calculate the following measures and is not shown in the report.
This is the number of staff that commenced employment in your organisation in the year expressed as a proportion of staff employed in the year (see above). It may include a small number of staff who commenced following transfers associated with machinery of government changes (where the organisation commencement date has been changed to the date of the machinery of government.
Commencement rate=(Staff who commenced employment in the year/Staff employed in the year)×100
This is the number of staff that left your organisation in the year expressed as a proportion of staff employed in the year (see above). Staff identified as separating as a result of machinery of government changes have been excluded.
Separation rate=(Staff who ceased employment in the year/Staff employed in the year)×100
- We generally advise organisations to retain an employee’s original organisation commencement date irrespective of machinery of government movements. This prevents machinery of government changes from overriding the utility of length of service data.↩