Active staff
Active staff are people who were employed and paid for the last full pay period in June, as defined in Financial Reporting Direction 29.
Included are:
- Persons who attend work and are paid
- Persons on paid leave during the pay period
- Casual employees who work during the pay period
- Cadets or trainees who are directly employed by your organisation
- An employee who worked only part of the pay period, but did not separate during the pay period
- An employee on WorkCover leave (i.e. receiving make-up pay)
- An employee on leave at half pay
- An employee working with another employer but who continues to be paid by your organisation, regardless of whether the other employer reimburses your organisation
- An employee who may be absent on sabbatical leave
Excluded are:
- Statutory Office holders
- Labour hire staff
- Contractors (persons engaged on contracts to deliver services rather than under contracts of employment)
- Employees on leave without pay for the whole of the pay period
- Employees who separate during the pay period
- Casual employees who do not work during the pay period
- Employees seconded to another employer, and who are not paid their salary by their substantive employer
- Former or current employees who receive payment for arrears
Annual change
Annual changes are based on the last full pay period in June of the report year and of the previous year.
Classifications
The following terms refer to the substantive employment classifications of staff included in the measures provided.
All classifications
When the term ‘All classifications’ is used the measure includes all public service staff, including:
- VPS classified staff (described below)
- staff in aligned adaptive classifications, for example Custodial Officers, Allied Health, Legal Officer etc.
- staff in non-aligned adaptive classifications, for example Child Protection Practitioner, Youth Justice Worker and Forensic Officer
- staff in other classifications, such as Forestry Field Staff, Disability Development and Support Officers and School Nurses
This grouping is used in the Demographic and Renewal Indicators report.
VPS classified staff
When the term ‘VPS classified staff’ is used the measure only includes:
- Secretaries and Executive Officers (described below)
- Senior Technical Specialists
- VPS grades 1 to 6
The measure will not include staff from any of the other classifications.
This grouping is used in the Demographic and Renewal Indicators and Leave Management Indicators reports.
VPS grade staff
When the term ‘VPS grade staff’ is used the measure only includes:
- Senior Technical Specialists
- VPS grades 1 to 6
The measure will not include staff from any of the other classifications.
This grouping is used in the Staffing and Cost Structure report.
Executive officers
Executives are senior managers and leaders in the Victorian public service who are employed on an executive contract of up to five years in duration. Department Secretaries are included and executives are generally presented as ongoing employees.
Exceptions are where an executive is employed in a time limited role and accordingly reported as fixed term in the annual workforce data collection.
Unless specified to the contrary, all figures include executives.
Employment types
The following terms identify whether employees with specific employment arrangements are included or excluded from the measures provided.
Ongoing staff
Ongoing staff means those people whose period of employment is not limited by a specified end date.
Fixed term staff
Fixed term staff are people who are employed for a specified period e.g. a six month contract.
People seconded to your organisation (e.g. from other departments or agencies) are included in your fixed term figures.
Casual staff
Casual staff are typically employed on an hourly or sessional basis. Such employees may be rostered to work regularly or engaged to work on an ‘as and when required’ basis.
Only casual employees who were employed and paid for the last full pay period in June are included in the report.
Casuals can be employed on either a full time or part time basis.
Casuals are not included in all measures, for example:
- the Staffing and Cost Structure report does not include casual staff (due to complications in the reporting of casual pay information)
- the Leave Management Indicators report does not include casual staff (as casual staff do not generally accrue annual and sick leave)
- some measures in the Demographic and Renewal Indicator report do not include casual staff. For example, rates of recruitment and separations do not include casual staff due to issues in defining when casuals commence or separate